XWiki vs Notion

As a "Knowledge Management and Collaboration" specialized platform, XWiki is developed thinking of extensibility, adaptability, and flexibility. Our belief is that software should adapt to its user and not the other way around. From the appearance of the wiki to creating your owns apps, with XWiki you are given a broader range of possibilities in terms of adapting your solutions.
Logo XWiki Open Source
Logo Notion


Both XWiki and Notion define their pricing by the number of users. With four plans to choose from, XWiki's pricing starts as low as 1.00 EUR/user/month and includes all extensions and apps from the Silver Plan upwards (3.00 EUR/month/user). Notion's pricing starts at 3.60 EUR/month/user and includes a Personal, Team, or Enterprise plan with monthly or annual billing available. In addition, Notion offers a free version. XWiki does the same, but it is also an Open Source software, therefore entirely accessible, democratic, and transparent. We are strong believers of Open Source and letting you make your own choices, making it the safest option from an investment point of view.

Comparison between XWiki and Notion

In terms of technology and features

Open SourceYesNo
DeploymentOn-Premise | CloudCloud
OSAny platform supporting JDK 1.8 or higherWindows, OS X, iOS, Android
Costs schemeMonthly payment | Annual Subscription | Quote-based Monthly payment | Annual payment

  • Wikis
  • Knowledge base
  • Intranet
  • Extranet
  • Procedures
  • Digital Workplace
  • Discussion boards

  • Documents
  • Wikis

  • Import (Confluence, Office, SharePoint, Lotus Notes, MediaWiki, DocuWiki and others upon request)
  • PDF Export
  • Comments and Annotations
  • Access Rights Management
  • Publication workflow Application
  • Versioning and version history
  • Security features

  • Import (Confluence, Evernote, Trello, Google Docs, etc.)
  • Comments
  • Offline access
  • Sync
  • Decision Tree
  • Versioning and version history

  • Customizable navigation
  • Advanced search engine
  • Real-time editing
  • Notifications
  • Flash Messages
  • Tag Cloud
  • Rich Text Editor
  • Notes
  • File Manager
  • Calendar
  • Forum
  • Polls
  • Dynamic Livetable
  • App Within Minutes
  • Ideas Application
  • Meeting Application
  • Diagram Application

  • Search
  • Notifications
  • Notes
  • Templates
  • Tasks
  • Spreadsheets
  • Presentations
  • Projects
  • Database
Supported Integrations
  • LDAP
  • Microsft Active Directory
  • Google Apps
  • Microsoft Office
  • Atlassian JIRA
  • Elastic Search
  • ONLYOffice
  • Kibana
  • Azure
  • Piwik
  • Evernote
  • Google Drive
  • Google Map
  • Github Gist
  • Asana
  • Trello
  • Typeform
  • Codepen
  • Framer
  • Invision
  • Figma
  • Loop
Customer SupportPhone | Ticket | TrainingEmail | Ticket | Training
Translationsin over 40 languagesEnglish

In terms of usage: Generalization vs Specialization

Notion is a versatile tool meant to help users create content, collaborate, and keep in touch with each other. Its aim is to integrate all the tools necessary for a productive workplace into one accessible platform. XWiki, on the other hand, is an Open Source software in the form of a second-generation wiki, with a focus on providing collaborative solutions to enterprises of all sizes. Your XWiki instance can be tailored to cater to your productive workplace platform, while also answering to more complex knowledge management needs: extranet, procedures, sales/support knowledge base, and more.

Notion combines the capabilities and features of other tools like task management, note-taking, web clipping, collaborative documents, databases, and more. You can create documents, spreadsheets, and lists, but also wikis and knowledge bases. It integrates with several other day-to-day tools in order to better centralize information and minimize disruption. The same applies to XWiki as it integrates with many other third-party solutions. If it doesn't integrate yet, we, or the community, can make it happen. While it does many things well, Notion's "all-in-one workspace" limits it, meaning it is not focused on solving a particular task. This is very common among all-in-one products, but not the case of XWiki, which focuses on answering Enterprise Information Organization and Collaboration needs. While Notion can replace many day-to-day tools and appeal to a broader range of use cases, it is a generalist tool. XWiki, on the other hand, provides solutions for specific collaborative needs, such as Knowledge Base, Procedures Management, Extranet and Communities, Digital Workplace, and Custom Projects. Our clients are living proof that customizing a solution to fit you as opposed to fitting in the mold of an "all-in-one" product brings many business and organizational advantages. You can read more about it on our references page.

In terms of flexibility: Proprietary vs Open Source software

As a "Knowledge Management and Collaboration" specialized platform, XWiki brings information management features to companies of all sizes. Because it is an Enterprise Wiki, it offers more than the basic wiki features to help you better organize your information. Rights management, file attachments, PDF exporting, import from multiple platforms (among which Confluence) and WYSIWYG editor are just a few and can improve and ease your experience with the tool. While Notion allows you to arrange rich content and structure pages, XWiki provides its structured data model to help you connect everything, even unstructured data. By adding structure to a wiki page you will ease the creation and editing of information. In combination with the nested page's features of XWiki and the ability to filter by tags, it will drastically improve the navigation and search capabilities of your wiki.

XWiki is developed thinking of extensibility, adaptability, and flexibility. Our belief is that software should adapt to its user and not the other way around. While Notion provides numerous templates to choose from, its customization abilities are limited as part of the "no-code movement". XWiki, on the other hand, supports full customization by allowing developers to modify the source code to meet any enterprise or individual's requirements. With over 750 apps and extensions available, you can customize XWiki to really match your specific needs. From the appearance of the wiki to creating your owns apps with App within Minutes, with XWiki you are given a broader range of possibilities in terms of adapting your solutions. "Our organization transitioned from using three different wikis to just XWiki with no problems. Most important for us is that XWiki is Open Source, allowing for a quicker pace of development, greater stability, broader features. Quick, easy, great features and Open Source - everyone is happy!"

Why choose XWiki?

The edge of an Open Source software

With a strong belief that knowledge sharing is key to operational excellence, XWiki’s aim is to create solutions that empower people by offering the means to build a collaborative culture within companies. As software developed under the LGPL license and backed up by over 500 projects over the past 15 years, XWiki’s main strength lies in its Open Source nature.

  • More opportunities for innovation. XWiki fosters innovation and transparency through the freedom it offers for development. Since it relies on the concept of community, contributors are freely and willingly working to improve the product. At XWiki SAS, we, too, are strong believers of this. As such, XWiki is a secure investment and has a better ROI as a result of the ongoing updates and improvements developed by the community.

  • Scalable and adaptable. XWiki encourages thinking beyond preset features. Its customization abilities are the core. You can start with a simple knowledge base and then upgrade it to undertake intricate projects. The source code can be tweaked and modified without restrictions, offering you a broader range of possibilities in terms of tailoring solutions, which would be otherwise limited in the case of proprietary software.  With XWiki, meeting your company's needs becomes easy, be it in the form of Intranet, Extranet, or even as a Website.

  • No vendor lock-in. Choosing where to deploy, what services to use, and what features do the job is up to you. You don't have to deal with license fees, a lack of portability, or the inability to customize the software as you wish. XWiki can effectively address all these needs. It can be deployed both on your server or our Cloud, but there is no vendor lock-in so you are free to change your mind at any point.

  • The power of the crowd. XWiki benefits from the Open Source values which dictate that the source code will always be available for further improvements. This means the sky is the limit in terms of who can contribute. The community is continuously reviewing code, making improvements, and fixing security gaps. The collective power of such a community of talented individuals coming together not only delivers more ideas but quicker development and troubleshooting.

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