XWiki vs Wrike

XWiki is a modern collaboration tool in the form of an Enterprise Wiki. It offers more than the expected, basic features in order to help you better organize information and achieve your collaborative goals. You don't have to be an experienced user to leverage its capabilities. You can start with a simple knowledge base then upgrade it to undertake more complex projects.
Logo XWiki Open Source
Logo Wrike


Wrike offers four tiers you can opt for, with prices ranging from 9 EUR/user/month for the Professional plan to 22 EUR/user/month for the Business one. Costs for the Enterprise plan and Wrike for Marketers are both quote-based. On the other hand, XWiki offers four flexible packages to choose from, designed to suit the needs and specifications of any business. Pricing is based on the number of users, starting as low as 1 EUR/user/month and including all additional apps and extensions from the Silver package, at 3 EUR/user/month.

Wrike also includes a free plan, available for teams up to 5 users. XWiki takes this a step further by being an Open Source software, meaning it is entirely accessible to anyone, but also democratic and transparent. We are strong believers of the Open Source core and letting you make your own choices, making it the safest option from an investment point of view.

Comparison between XWiki and Alfresco

In terms of technology and features

Open SourceYesNo
DeploymentOn-Premise | CloudOn-premise | Cloud
OSAny platform supporting JDK 1.8 or higher Windows, Mac, iOS, Android
Costs schemeFree| Monthly payment| Annual Subscription| Quote-based Free| Monthly payment| Annual payment

  • Wikis
  • Knowledge base
  • Intranet
  • Extranet
  • Procedures
  • Digital Workplace
  • Discussion boards

  • Project budgeting
  • Project management
  • Workload management
  • Task management
  • Document collaboration

  • Import (Confluence, SharePoint, Lotus Notes, MediaWiki, DocuWiki and others upon request)
  • PDF Export
  • Comments and Annotations
  • Access Rights Management
  • Publication workflow Application
  • Versioning and version history
  • Security features

  • Time tracking
  • Comments
  • Custom workflows
  • Reports/analytics
  • Version control
  • Security features

  • Customizable navigation
  • Advanced search engine
  • Real-time editing
  • Notifications
  • Flash Messages
  • Tag Cloud
  • Rich Text Editor
  • Notes
  • File Manager
  • Calendar
  • Forum
  • Polls
  • Dynamic Livetable
  • App Within Minutes
  • Ideas Application
  • Meeting Application
  • Diagram Application

  • Customizable dashboard
  • Interactive timeline (Gantt chart)
  • Real-time newsfeed
  • Reporting and dashboards
  • Customized reports
  • Recurrent tasks
  • Search engine
  • Document editor
  • Alerts
  • E-forms
  • Lists
  • Calendar
  • Forum
  • Templates
Supported Integrations
  • LDAP
  • Microsft Active Directory
  • Google Apps
  • Microsoft Office
  • Atlassian JIRA
  • Elastic Search
  • ONLYOffice
  • Kibana
  • Azure
  • Piwik
  • Active Directory Federation Services
  • Salesforce
  • Tableau
  • MediaValet
  • Microsoft Teams
  • Microsoft OneDrive
  • Microsoft Project, Excel
  • Adobe Creative Cloud
  • Google Drive
  • Github
  • Jira
  • Outlook
  • Slack
  • SAML
  • Dropbox
  • Okta
Customer SupportPhone | Ticket | TrainingEmail | Phone | Ticket | Training
Translationsin over 40 languages in 13 languages

In terms of usage: Project Management tool vs Wiki

Wrike is a cloud-based collaboration software, providing project management features. It offers small and large businesses alike a place for employes to organize and manage their work and resources. XWiki, on the other hand, is an Open Source software in the form of a second-generation wiki, with a focus on answering Enterprise Information Organization and Collaboration needs.

Wrike does not stick to management, crossing into the realm of work management as well. It has a suite of traditional project management tools but also lets you manage ongoing work. In a similar sense, XWiki is more than a wiki - it an Enterprise one. It offers more than the expected, basic features in order to help you better organize information and achieve your collaborative goals. With Wrike, you can make use of Gantt charts, lists, tables, and kanbard boards to create, view and manage projects. Once your project is created, you can populate it with tasks, set workflows, customize your dashboard and receive real-time updates. XWiki, on the other hand, enables you to organize and share information, be it in the form of intranet, extranet, knowledge base or even as a website. Features such as the WYSIWYG editor, PDF export, file attachments, import from multiple platforms and rights management will both improve and ease your experience with the tool. While Wrike allows you to organize your workspace in folders/sub-folders and sort data by tasks and tags, XWiki provides its structured data model to help you connect everything, even unstructured data. Together with the nested pages feature, advanced search engine and ability to filter by tags, you will improve visibility and access to information across your company.

In terms of extensibility and flexibility: Proprietary vs Open Source

As a "Knowledge Management and Collaboration" specialized platform, XWiki is developed thinking of extensibility and flexibility. While Wrike provides numerous, flexible templates to make managing projects simple, its customization abilities are limited as proprietary software. With XWiki, on the other hand, you are free to tweak the source code and tailor your approach to different use-cases. Built to scale and extend, it fosters transparency and encourages customization.

Wrike's flexibility lies in the 7 add-ons it provides to enhance the tool and extend its capabilities. However, integration with numerous day-to-day tools is only available through "Wrike Integration", can be added to an existing plan for a certain fee. XWiki, on the other hand, offers 750 apps and extensions to mix and match to meet your specific needs. It also integrates with many third-party solutions. If it doesn't yet, we, or the community, can make it happen. Because usage is intuitive and straightforward, you don't have to be an experienced user to leverage XWiki's features and capabilities. You are free to use it right off the bat, start with a simple knowledge base then upgrade it to undertake more complex projects. From the appearance of the wiki to creating your own apps with App Within Minutes, with XWiki, you are given a broader range of possibilities in terms of adapting your solutions to specific requirements.

Why should you choose XWiki?

The advantages of an Open Source software

With over 500 projects back up it up over the past 15 years, XWiki’s main strength lies in its Open Source core. There are certain benefits that come along with this which would otherwise not be possible in the case of proprietary software like Wrike.

  • Better access to innovation. Open Source software and, by extension XWiki, is becoming an enabler for innovating through the transparency and freedom it offers for development. Since it relies on the concept of community, contributors are freely and willingly working to improve the product. At XWiki SAS, we, too, are strong believers of this. As such, XWiki is a secure investment and has a better ROI as a result of the ongoing updates and improvements developed by the community.

  • No vendor lock-in. Choosing where to deploy, what services to use and what features do the job is up to you. You don't have to deal with license fees, a lack of portability or the inability to customize the software as you wish. XWiki can effectively address all these needs. We know every business is unique, which is why XWiki can be deployed both on Cloud or on-premise and is made to adapt to your needs. However, there is no vendor lock-in, meaning that you can also move your hosting or your support to another provider. You are free to change your mind at any time.

  • Scalable and adaptable. XWiki encourages thinking beyond preset features such as plugins, structure, and UI. The source code can be tweaked and modified without restrictions, offering you a broader range of possibilities in terms of tailoring solutions, which would be otherwise limited in the case of proprietary software. If projects become complex, XWiki can comply with the requirements and turn into a real, collaborative solution. Because we believe in Open Source values, XWiki is a software made to adapt to its users and not the other way around.

  • The power of the crowd. XWiki benefits from the Open Source values which dictate that the source code will always be available for further improvements. This means the sky is the limit in terms of who can contribute. The community is continuously reviewing code, making improvements and fixing security gaps. The collective power of such a community of talented individuals coming together not only delivers more ideas but quicker development and troubleshooting. As a result, XWiki will always be transparently developed and feasible as contributors report bugs, find fixes or suggest new features.

Get started now

Try the influential XWiki standard, the community open-source software. You can try for 10 days free or forever on premise.